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Planning an Event

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People after a fesitval

Events in Golden Plains

To check out what’s on in Golden Plains this month visit our events calendar.

If you would like information on holding an event in Golden Plains Shire contact our Community Events Officer.

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Planning and running an event in Golden Plains Shire

What is an event?

An event is any organised activity held on public land where an open area, facility, venue, road or temporary structure is to be used by more people than are usually found in that location.

Do I need permission to hold an Event?

If your event fits the above definition you may need Council permission to run your event even if the event site is on private land. Council aims to ensure that events conducted in Golden Plains are safe, professionally run, conducted in suitable locations and do not unduly impact on residents, businesses or the environment. We also have resources available to help make your event more successful such as an events trailer, extra garbage bins and promotional opportunities via our online events calendar and community signage frames.

To obtain the information necessary to make an assessment of your proposed event, Council requires event organisers to complete an Event Registration form. For smaller events the Registration Form must be submitted at least 6 weeks prior to the event. For larger, more complex events you may need to be liaising with Council for more than 12 months prior to the event, so we recommend you submit this registration form as soon as possible.

Once you have submitted the Event Registration form you will then either be provided with approval to run your event or you may be required to complete a more comprehensive Event Application form (use this form for larger more complex events such as a market or festival). This process will then identify the required documentation and permits for you to run your event.

Event organisers must then ensure they comply with the following before satisfying Council requirements for their event to take place:

Additional resources for event organisers

We want to help make your event safe and successful. Below is a list of useful links, templates and documents to assist with your event planning.

Event Management

Food and Beverage

Council Permits and Forms

Energy Safe

Emergency Management

Large events are required to inform relevant authorities such as the Police, CFA and SES of event dates, road closures and significant activity. In fire season Event Organisers are advised to complete this form, Event Bush Fire Readiness.

Feedback

We want your feedback so that we can continue to improve our resources and processes. Please complete this post event evaluation form after your event.

Funding

Your event may be eligible to obtain funding from a range of other sources.  Please feel free to contact Mick Cosgriff, Economic Development Officer on 5220 7201 or michael.cosgriff@gplains.vic.gov.au to discuss the different possibilities. 

You may also be eligible for funding from Council's annual Community Grants Program.  Click here to find out more. 

Community Signage Frames

To support safe signage of events in the region, Council has installed nine signage frames which are available for community use. The signage frames are located in strategic locations throughout Golden Plains Shire and are available for promotion of community events at no charge. For further information and bookings Community Signs Application form. Please refer to the Safe Work Statement when placing and removing community signs.

 

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Page Last Updated:

Tuesday, 29 November 2016 - 3:42pm

 

Council acknowledges the traditional Wadawurrung owners of this land. Council pays its respects to Wadawurrung Elders both past and present and extends that respect to all Aboriginal and Torres Strait Islander People who are part of Golden Plains Shire.