Golden Plains Shire Council is the Responsible Authority under the Planning and Environment Act 1987 for the administration and enforcement of the Golden Plains Planning Scheme. The control of land use and development through the planning scheme is one of the most important tools available to Council in implementing its planning policies and strategies.
Council's Statutory Planning team provides information and advice about when a planning permit is required and the process involved. Planning officers will consider whether or not to grant a planning permit, and what conditions are appropriate. Some planning applications are referred to a Council meeting for a decision.
Many types of use and development require a planning permit, including, but not limited to:
- Clearing or lopping of native vegetation;
- Building a house or a shed;
- Establishing a business (including working from home);
- Industrial or Commercial development;
- Keeping animals;
It is recommended that you contact Council's Statutory Planning team to determine if your proposal requires a planning permit; please contact us.
Applying for a new planning permit
Council's online planning portal Greenlight allows you to submit new planning permit applications, applications for secondary consent, amendment to an issued permit, extension of time and lodge a request for pre-application advice. These applications are no longer being accepted outside of Greenlight. Shortly, applications for written planning advice will also move to the Greenlight portal. You only need to is register once to undertake any of these functions.
Applications can be submitted once all information is uploaded into Greenlight. In the days after lodgement, the nominated applicant or contact for the application, will receive notification of the required lodgement fee and the name of the planner assigned the application. This correspondence will be generated via Greenlight and sent to the nominated email address. Payment can then be made online, via the Greenlight portal.
A checklist is provided below, as a guide to the type of information required to be lodged with an application for a permit:
If you are lodging a VicSmart application, you must review the checklist (below) and ensure all of the specified information is submitted. If the information is not supplied you will be advised that the application will not be accepted or processed as a VicSmart application Checklists-for-VicSmart-Applications (3).pdf
VicSmart is a streamlined planning process for straightforward applications. The planning scheme identifies what classes of application are suitable for VicSmart and specifies what information is required to be provided, assessment processes and decision guidelines.
Key features of VicSmart include:
- A decision is expected to be made within 10 business days
- Applications are exempt from advertising
- An applicant is expected to submit all necessary information with the application including any referral authority approval before lodging the application with Council.
Not all applications are eligible for the VicSmart process. For more detailed information about the process, including application types and information requirements, visit the VicSmart website.
Where do I get a copy of title?
When lodging a planning permit application you must provide us with a full, current (no older than 60 days) copy of title for each parcel of land that is part of the subject site. You can get a copy of title from LandData by following these steps:
1. Select Title & property certificates (under Title & Property Information)
2. Enter the address of the land and confirm property details
3. Tick the boxes to Register search statement and Copy of plan
4. Select next and follow the prompts.
Note: If a covenant or Section 173 Agreement applies to the land, be sure to request a copy of all of these documents to submit with your application.
If you need assistance, call LandData on (03) 9102 0402 or speak to your solicitor or conveyancer for help.
Applying to amend a planning permit application that is currently under consideration
Application form can be found here.
Applying to amend a planning permit that has already been issued
Council's online planning portal 'Greenlight' allows you to submit your application to amend a permit that has already been issued and upload documents.
Applying for an extension of time
Council's online plannning portal 'Greenlight' allows you to submit an application for an extension of time and upload documents.
Applying for secondary consent
Council's online planning portal 'Greenlight' allows you to submit your application for secondary consent and upload documents.
Submitting plans to comply with permit conditions
Council's online planning portal 'Greenlight' allows you to submit plans or documentation to meet condition requirements of a permit, for example landscaping plans.
Planning information request
Council's online planning portal 'Greenlight' allows you to submit your planning information request and upload all the required documents in the one process. All you need to do is register once.
For a short time, applications can be made outside of our 'Greenlight' system by using the forms below. However it is highly recommended ALL applications be lodged online for streamlined efficiency.
Certificate of compliance
Under section 97N of the Planning and Environment Act 1987, you may apply to the responsible authority for a certificate stating that an existing use or development of the land complies with the requirements of the planning scheme at the date of the certificate, or a certificate stating that a proposed use or development of the land would comply with the requirements of the planning scheme at the date of the certificate.
To apply, please read the information on the certificate of compliance form. Complete and submit the form along with supporting documentation and applicable fee and the application will be assessed.
Frequently asked questions
1. Do I need a planning permit?
Whether you need a planning permit or not will depend on the zone in which your land is located, whether any overlays apply to your land or if the use or development is subject to any particular provisions. This information can be found in the Golden Plains Planning Scheme, or you can contact the Statutory planning team to discuss your proposal.
2. How do I apply for a planning permit?
If you require a planning permit, you will need to:
- Lodge an application via Councils ONLINE 'GREENLIGHT' PLANNING PORTAL
- Provide appropriate supporting information. This will vary depending on the type of application; a planner can provide more specific advice and you may want to book a pre-application appointment.
- Provide a recent copy of title (produced within the last 60 days) and any covenants and/or agreements applying to the land.
- Provide plans showing the proposed development. This will include a site layout plan, internal layout plan, elevations with detail such as orientation and proposed external materials. All plans must be legible and to scale.
- Ensure that the existing or proposed property access points are identified on plans.
- The application can be submitted once all information is uploaded into Greenlight. In the days after lodgement, the nominated applicant or contact for the application, will receive notification of the required lodgement fee and the name of the planner assigned the application. This correspondence will be generated via Greenlight and sent to the nominated email address. Payment can then be made online, via the Greenlight portal.
If your proposal is complex, or if you are not sure what information you need to submit with your application, it is recommended that you arrange a pre-application meeting with a planner. Please contact Customer Service for more information.
3. What is a pre-application meeting?
The purpose of a pre-application meeting is to provide potential applicants with an opportunity to meet with one of Council's Statutory planners to discuss a proposal and to obtain information about the Golden Plains Planning Scheme and the planning process. Additional information about the pre-application process can be found here.
4. How long will it take to assess a planning permit application?
The length of time to assess a planning permit application will depend on the complexity of the proposal. Other factors which impact on timeframes include whether or not any referrals and advertising are required and if objections are received. Referral bodies include, but are not limited to, the water authority, electricity provider, the CFA, VicRoads and/or internal referrals. Providing all necessary supporting information at lodgement will hasten the assessment process.
5. What is the process?
If Council believes that your proposal may have a detrimental impact upon surrounding residents, such as your neighbours, Council may be required to give notice of your proposal. Advertising required may involve sending a notice to neighbours, placing a notice on the site or a notice in the newspaper.
In response to the advertising, neighbours may object to the proposal. These objections must state how the proposal will affect them. Council must take into account the concerns raised in objections. Council may arrange a consultation meeting to attempt to resolve any concerns.
In some circumstances, Council may be required under the Planning Scheme to refer your application to statutory authorities. Referral authorities have 28 days to respond to a referral, provided the applicant has given sufficient information.
Council will decide to either approve or refuse an application. Applicants and objectors have an opportunity to appeal a decision within the specified timeframes if they are not satisfied. Appeals are dealt with by the Victorian Civil and Administrative Tribunal (VCAT).
Section 173 Agreements - Preparing an Agreement
Section 173 Agreements are a legal agreement that are binding on Council and other parties to the Agreement. It is at the discretion of the owner as to who they engage to prepare the Agreement, however a review/checking fee will be incurred if the Agreement is drawn up by a firm other than Harwood Andrews. Council has engaged Harwood Andrews to check Agreements and to register Agreements to Title. Costs and expenses incurred in association with the checking and review of 173 Agreements must be borne by the applicant.
You may choose to use Harwood Andrews to draw up the Agreement and avoid the checking fee.
A restrictive covenant is a private treaty or written agreement that runs with a parcel of land and restricts the way that land can be developed. An information sheet on Restrictive Covenants can be found here.
Existing Use Rights
Existing use occurs when your land is being used in a legal way, either with an approved permit or an approved use where a permit is not required, and the planning controls now in place prohibit that use. An information sheet on Existing Use Rights can be found here.
Council regularly receives queries in relation to the construction or extension of dams. An information sheet on dams can be found here.
Useful guidelines, forms and codes
- Code for the Keeping of Dogs
This is Council’s dog keeping policy, to be used by applicants applying for dog keeping, breeding, training or the keeping of Greyhounds.
- Statutory Declaration for Planning Permit Applicants
This is for use by permit applicants to confirm completion of advertising requirements.
- Submission or Objection Form
A concise form that can be used when making a submission about a planning permit application.
- Withdraw an Objection to a Planning Permit Application
- Infrastructure Design Manual
The IDM (Infrastructure Design Manual) is an online system that provides a reference guide to the standards and requirements for infrastructure. This has been used for land development and infrastructure upgrades from 14 July 2013.
If you have questions or would like to discuss a permit, please contact us.