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Community Grants Program 2017/18

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Golden Plains Shire's Community Grants Program supports the following key objectives:

  • To encourage and assist common interest groups to take an active involvement in the life of their community for the overall benefit of that community and its members
  • To help communities to help themselves to become stronger and more economically, environmentally and socially sustainable
  • To enhance leadership and other civic skills within communities so as to enhance the capacity of those communities to address local issues and challenges and to build vibrant, healthy places
  • To develop a sense of community spirit, pride, ownership and identity within communities

We prioritise funding projects that:

  • Increase opportunities for particular population groups - young people, older adults, people with disabilities
  • Improve communities' access to information about local and regional services, programs and events
  • Improve community facilities
  • Increase the range of community, recreation, sport, arts, heritage or cultural activities
  • Protect and enhance the natural environment

Funding details

  • Organisations can apply for up to a maximum of $5,000
  • Funding must be matched at a minimum by a ratio of $1 for every $1 requested by the organisation
  • Funding can be matched with cash, in-kind or a combination of cash and in-kind
  • Council reserves the right to consider funding larger projects
  • Individual organisations can only apply for one grant each but this can include multiple components
  • Council reserves the right to consult with the Committee of Management at multi-use facilities to assist in determining the priority of projects
  • Projects must be inclusive for people of all abilities

Organisation eligibility

All organisations must meet the below criteria to be eligible to apply:

  • Not-for-profit organisation or equivalent
  • Incorporated or managed as a Council or Crown Committee (otherwise auspice must be provided)
  • Organisations must be based within the Shire (unless they can show that the project directly benefits Golden Plains Shire residents)
  • Have an ABN or willing to provide a Statement by Supplier form
  • Have no outstanding projects or evaluations from community grants pre 2016/17 unless the organisation has a current approved variation

Project eligibility

All projects must meet the below criteria to be eligible for funding:

  1. The project must meet one or more of the funding categories
    • Increases opportunities for particular population groups – young people, older adults, people with disabilities
    • Improve communities’ access to information about local & regional services, programs & events
    • Improve community facilities
    • Increase the range of community, recreation, sport, arts, heritage or cultural activities
    • Enhance the natural environment
  2. The project/activity will benefit Golden Plains Shire residents
  3. The grant amount requested can be matched by the organisation with in-kind labour, services and/or cash ($ for $)
  4. The project will commence after 1 July 2017 and be completed prior to 1 June 2018
  5. The project is authorised by the land owner
  6. The project does not include recurrent funding or operational costs
  7. The responsibility for funding this project does not rest with another level of government or body


Your application will be assessed against the following criteria:

  1. Clear and achievable objectives and outcomes
  2. Meets identified community need
  3. Demonstrates community involvement in its planning and implementation
  4. The organisation can demonstrate the need for Council financial support
  5. Clear benefit to the community
  6. It is inclusive for people of all abilities
  7. The project is accurately costed including written quotes
  8. The organisation has the capacity to implement the project

Conditions of funding

You must be willing to agree to the below conditions:

  • Sign and enter into a funding agreement with Council
  • Grants are allocated specifically for the project funded and cannot be used for any other purpose unless written approval is provided from Council (Variation Form)
  • Funds are required to be expended by 1 June 2018. Any funds not spent on the project must be returned to Council.
  • You must submit the evaluation form provided no later than one month after completion of the project. Evaluations are due by 30 June 2018 at the latest.
  • Supporting documentation required with the evaluation form to include:
    • Receipts for project expenditure 
    • In-kind labour sheets
    • Photos of the project before, during and at completion of the project
    • Any promotional material about the project
  • Organisations are required to meet relevant government legislative requirements (e.g. Occupational Health and Safety Issues, Equal Opportunity, Workcover, planning and building permits as required)
  • Organisations are required to ensure volunteers are adequately covered by insurance and registered on working bee days etc.
  • All successful applicants will be expected to attend the Community Grants Presentation
How we will notify you
  • Automatic email confirmation when submission is lodged with Council (If you don't receive confirmation please contact Council)
  • Email and letter in July 2017 to advise outcome of application

Dates to remember

Wednesday 1 February 2017 Applications open
Tuesday 28 February 2017 Applications close
Early July 2017 Letter of notification - outcome of application
July/August 2017 Presentation ceremony
1 June 2018 Last date for project completion
30 June 2018 Last date for project evaluation


For more information about the Community Grants Program please contact:

Paul Owen

Community Recreation Officer

Phone: 5220 7220


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Page Last Updated:

Friday, 21 December 2018 - 1:30pm


Council acknowledges the traditional Wadawurrung owners of this land. Council pays its respects to Wadawurrung Elders both past and present and extends that respect to all Aboriginal and Torres Strait Islander People who are part of Golden Plains Shire.